Remote Work Digest: May 9, 2017

The latest on all kinds of information, news, and resources that help you make working remotely better.

Overhead image of a female blogger writing on the laptop

Image from https://www.pgi.com/blog/2017/07/why-remote-work-policies-fail-some-employers/

These 10 tips will help you enjoy working from home | Joshua Trudell, Rare.us

Having a home office and working from home can be a blessing and a curse. Here are 10 tips that’ll help you enjoy working in your own space.

1. Figure out tax repercussions

To write off home-office costs, you must use the area for work only and on a regular basis. You should be able to write off 100 percent of costs associated exclusively with your home office — everything from buying a work computer to office supplies.

2. Create a daily work schedule

If you work for one company, try to set well-defined work hours to avoid phone calls and emails without boundaries on your personal time. If you are a well organized self-starter with time management skills, you’ll be better off.

3. Keep your visibility high

People who work from home are often saddled with an unfair label that they can’t really manage others while working from home.  To help ward that off, make an effort to show-up on a regular basis for meetings and other office gatherings.

4. Be an extrovert

Co-workers can also be envious of your freedom, so make the effort to get out of the house and get in an out-of-the-office lunch or coffee with them to avoid the hard feelings.

5. Network electronically

Look into judicious use of social media – particularly those outlets that can relate to your profession, such as LinkedIn. Comment on posts and contribute your own to display your expertise and get that connected feeling.

6. Get dressed (or not)

If you’re going to be more comfortable and can stay focused on work while in jeans and a T-shirt – that’s one of the benefits of working at home. if you are going to be meeting or videoconferencing with co-workers or clients, you should dress appropriately.

7. Be prepared to be your own IT department

If you’re an employee, try to butter up someone in the IT department, who you can reach out to in a pinch. If not, invest in some training – possibly an inexpensive class at a community college or know the quickest route to the Apple store in your neighborhood.

8. Become familiar with web-based applications

Know the cloud, love the cloud – it’s your friend.

9. Don’t forget about insurance

Most home-business owners have little or no coverage from their homeowner’s policy. What’s more, if you file a homeowner’s (or renter’s) claim for losses that stemmed from an undisclosed home-based business, your insurer may not cover it.

10. Set up your computer so you don’t waste time online

Try setting up two user accounts – one for work, which allows the apps and sites you need to get work done, and another for personal use. If you continue to have issues, try getting a laptop for personal use and put it somewhere inconvenient during the day.

Make Your Workforce Smarter By Letting Them Work Remotely | Boris Dzhingarov, TgDaily.com

tgdaily2017-05a4bc7a97-2e6c-4044-83f2-bc5089396725cacb0040-0055-4784-b54f-7d1d70cb0dfe

In a society that has mostly valued hard work in the form of manual labor over the creativity and problem-solving of the mind, it’s rough being creative when your skillsets and talents don’t function on the typical work cycle of Monday through Friday from the crack of dawn until sunset. Thankfully, many tech industry employers are catching on to the need to allow their workers more freedom both inside and outside of the office. Companies like eBay, Facebook, Google, and even Apple – with their relaxed environments and remote work forces – are all setting an example of what it looks like to prepare for a future of absolute genius.

Problems are solved unconsciously

If you’re like most businesses, you probably have creative team members functioning in various roles who need to solve problems as part of their jobs. The dilemma is that solutions are not likely to come while they’re sitting at their desk looking busy. Solutions are found when the mind is not engaged in rational or deep thought. These solutions come at times when the conscious mind is free – in the car, in the shower, while taking a walk, or upon arising from a nap.

Getting the conscious mind out of the way

When the conscious mind is running the show, the prefrontal cortex is in charge. The prefrontal cortex provides the ability to focus and meet deadlines; however, it also kills creativity because when logical and rational thought are engaged, the brain brushes off creative solutions before the conscious mind picks up on them.

How freedom affects productivity 

Remote workers have been proven to be happier and more productive than those who work the traditional 9-5 schedule. Statistics show that the average 9-5 office worker only gets about 3 hours of work done per day. That’s a huge difference!

Traditional schedules don’t work for all-around

If you want to see better results in your business, before you buy the next best system for success, try allowing your staff to work from home a couple days out of the week. You’ll probably be surprised to see your staff’s happiness and productivity rise at the same time.

3 Ways Virtual Workers Make Organizations More Effective | Munira Rangwala, Yourstory.com

128-work-from-home

Technology has made it possible for startups to hire the best talent from all across the world at sensible rates. Startups are recognizing the importance of creating and managing virtual teams and the big billion dollar companies are soon following suit. One survey reports that 73 percent of employees believe that the challenges that virtual teams pose are overshadowed by the benefits. Today, entrepreneurs are readily outsourcing duties that are not within the main scope of their business to virtual employees.

Here are three ways in which virtual workers make organizations more efficient.

Best talent available

If companies begin to feel that managing a virtual team is creating more work for them, they are bound to give up on the idea of remote working. The solution to this is to create a common framework so that managers as well as virtual employees can work together effectively once they have found each other. Virtual assistant companies do just that. They add an important layer of management to the freelance economy which benefits the companies that hire them and the talent that works for them.

Effective administration

Virtual employees are often better at operating social tools that help streamline teamwork and collaboration. This allows virtual workers to be effective at tasks that generate maximum value for their company.

Allotment of resources

By reducing the number of on-site employees, a lot of small and mid-size organizations are reconsidering the traditional office expenditures. However, virtual talent doesn’t come cheap. If companies want to hire the best, they should be open to shelling out larger paychecks.

If you still aren’t sure about outsourcing work, look at your motivations and see if they align with the benefits of outsourcing. Consider the amount of time, money, and management efforts outsourcing will save your company and only then go ahead with the decision.

How to Make an Awesome Remote Team | Kirsten Helvey, Fortune.com

7a2699e161190b6cde36b296b74ddea7

Here are some strategies for helping your own team work effectively, wherever its members may be:

Use the best collaboration tools

It can be easy for people to begin to feel disconnected and thus disengaged, so make sure you utilize the best technology to enhance your remote workplace.

Foster team spirit

The office should be a social place where relationships are built. Although it can feel awkward at first, video conferencing can really help remote teams get to know each other. Also, try to partake in employee celebrations for major milestones, such as birthdays, work anniversaries, and big accomplishments.

Flex your work schedule
Remote workers should have the freedom to choose not just when they work, but how they spend their work hours.

Engage with your manager

Regular check-ins with managers are foundation to successful remote working relationships. The more a manager understands your day-to-day activities, the better. I find that documenting tasks and goals for both the near term (weekly and monthly) and the long term (quarterly and annually) is crucial to staying on track.

Working remotely requires strong communication, established goals, and clear expectations. If you can stick to these guidelines, you’ll end up a happier and more engaged employee.

Advertisements

41 Things You Should Say “No” To To Become The Person You Want To Be In Life And Business

This article was written by Danny Forest, founder of Power Level Studios, an Ontario-based independent video game development company. With him (and his team) being full-time, remote workers currently creating the studio’s flagship game titled “Soul Reaper: Rise of the Unreaps” and “Soul Reaper: Unreap Commander,” he has seen his fair share of productivity and motivational issues. Find out how he combats these problems and how you can too with these tips.

Bonus: Say “No” to scrolling through photos of cute puppies on the internet.


A lot of people think “success” is about saying “yes” to the right stuff. Well, that’s one side of a coin. There are many things we say “yes” to that we really should be saying “no” to.

I do many things in life, and all that started with the 3 skills I learn every month. If you read the story, you would think I’m a “yes” man, but truth be told, I’m a professional “no” man.


Personality

1. Mediocrity

You’re almost always better than you think you are.

“I’d rather choke on greatness than nibble on mediocracy” — https://boldomatic.com/p/SRmdTA/i-d-rather-choke-on-greatness-than-nibble-on-mediocracy

2. Procrastination

Stop thinking, start doing.

“It is not death that a man should fear, but he should fear never beginning to live.” — Marcus Aurelius

3. Talking Shit About Yourself

Be positive. Don’t seek loathing, seek improvement.

“Don’t wish it was easier wish you were better. Don’t wish for less problems wish for more skills. Don’t wish for less challenge wish for more wisdom.” — Jim Rohn

“Just remember; someone loves everything you hate about yourself” — Frank Ocean

4. Selfishness

Be a giver. Be happier.

“Selfish people end up having only their self.” — http://www.lovequotesmessages.com/selfish-quotes/

5. Perfection

Don’t waste time on perfection. Great is good enough.

6. Excuses

Ask why three times and you’ll know the real reason.

“Ninety-nine percent of the failures come from people who have the habit of making excuses” — George Washington Carver

7. Always Comparing To Others

Spend time on self-improvement over fascination over competitors.

“Comparison is the thief of joy.” — Theodore Roosevelt

8. Impulsive Decisions

Think deeper.

“Impulsiveness is the enemy of deep thinking” — https://www.askideas.com/60-best-thinking-quotes-and-sayings/


Health & Sleep

9. Unhealthy Food

The more you eat healthy, the tastier the food gets.

“Take care of your body. It’s the only place you have to live in.” — http://www.quotesofdaily.com/quote-on-eating-healthy/quote-on-eating-healthy-nice-and-funny-food-quotes/

10. Skipping A Meal

Your brain needs all the good nutrients it can get to function optimally. Eat better, not less.

11. Taking The Car

The grocery store is 15 minutes walk away? Walk to it!

12. The Snooze Button

Be so focused on achieving your goals and set tight deadlines and you won’t ever think about snoozing anymore!

“You Snooze, You Lose” — smart people

13. Partying Every Night

Enjoy a party, but don’t forget your goals, and resting of course!

“Everything in moderation, including moderation.” — Oscar Wilde

14. Stimulants Before Bed

Don’t get in the way of a good sleep.

“Sleep is the best meditation” — Dalai Lama


Productivity

15. Long Commute

Waste as little time as possible on non-productive activities.

16. Distractions

When comes time to be productive. Shut any distractions down.

“You can’t do big things if you’re distracted by small things” — http://www.picturequotes.com/distraction-quotes

17. Blockers Of Personal Progress

Bad friend? Block. Netflix? Block. Video Games? Block. Unblock when comes time to unwind.

18. Reading Things You Don’t Enjoy

Seriously. You don’t have to finish everything you start! The author won’t know. Stop reading shit things, there’s too much great stuff out there!

19. Completing Useless Things

Plan things. Organize priorities. Do the ones that matter.

“Nothing is less productive than to make more efficient what should not be done at all.” ~ Peter Drucker

20. Planning Things That Don’t Need Planning

Planning is great and all, but don’t forget to execute!

“Just do it!” — Nike


Relationships

21. Takers

Say “yes” to givers. Give yourself.

“Know the difference between those who stay to feed the soil and those who come to grab the fruit.” — https://www.pinterest.com/explore/takers-quotes/

22. Social Media

Uninstall the Facebook, Twitter and Instagram apps from your phone. BAM! I gave you back an hour of your day!

23. Talking Shit About Others

Always be honest. Don’t be a hater.

“Don’t do unto others what you don’t want others to do unto you.” — unknown

24. Listening To Complaints About Others

Gossiping is poisonous. Avoid people who spread it.

“Who gossips to you will gossip of you” — Turkish Proverb

25. Naysayers

If someone doesn’t have time for you, don’t find time for them. Relationships are mutual.


Work-Life Balance

26. Bad Routines

Don’t get stuck in a non-productive routine. You can change things around.

27. Meetings Without An Agenda

These tend to last too long and have no focus. No sense of direction. Avoid them.

28. Overly Long Team Meetings

Bring people back on track or leave. Seems rude, but in the long run, people will thank you for it.

29. Bad Clients

To hell with the good money. If a client is not good to you, focus your energy on the good clients.

“It is better to starve than get a bad client.” — Massimo Vignelli

30. Good

Say “yes” to great.

“Good is the enemy of great” — Jim Collins

31. Cluttered Environment

Have a clean workspace, both physically, mentally and on your computer.

32. Responding To Messages Ad-hoc

As much as possible set blocks of times to answer messages.

33. Doing Life Stuff At Work

Give your full attention to your work, it won’t go unnoticed.

34. Doing Work Stuff At Home

Give you full attention to your family, it won’t go unnoticed.

“When you work, work. When you play, play. Don’t mix the two.” — Jim Rohn

35. Doing Things You Can Delegate

Find your superpower, delegate the stuff that’s outside of it.

36. A Bad Business Partner

Communication is key. Work things out or walk away.

“I can’t control your behavior; nor do I want that burden… but I will not apologize for refusing to be disrespected, to be lied to, or to be mistreated. I have standards; step up or step out.” — Steve Maraboli


Other

37. Your TV And Couch

Make your environment uncomfortable so you can focus on the things that matter.

38. Waiting For Things You Don’t Need To

Coffee machine? A traffic light when there are other options? A file upload? Just do something else!

39. Things That Don’t Work Towards Your Goals

Question the things you do. Better yet, question it before you start it.

“If it’s not a Hell Yeah!, it’s a no” — Derek Sivers

40. Comparing Apples To Oranges

Don’t waste time comparing things that don’t compare. It’s it’s quantified or qualified using a different set of attributes, it’s not the same thing!

41. Your Cellphone

Top productive people set their phones on Airplane mode for most of the day. For me, it has become a brick of sorts.

“Technology can be our best friend, and technology can also be the biggest party pooper of our lives. It interrupts our own story, interrupts our ability to have a thought or a daydream, to imagine something wonderful, because we’re too busy bridging the walk from the cafeteria back to the office on the cell phone.” — Steven Spielberg


Conclusion

Feel like saying “no” now?

You can start right away!

Learning to say “no” is a skill. Practice it. Master it. Become who you want to become.

You can do this!