Remote Work Digest: October 16, 2018

The latest on all kinds of information, news, and resources that help you make working remotely better.

How To Stay Focused When You’re Working At Home & Distracted AF | Marisa Casciano, Elitedaily.com

0e67107d-3b35-4380-8d19-3fb437c98138-girllaptophomefocusedworking

Unlike some people in this world, your commute to the couch is nonexistent. But, as sweet as working from home can be, it’s sometimes not the most ideal situation for when you need to hustle and bustle. Lucky for you, being a #girlboss and getting rid of those distractions is possible. Just take these eight tips, and you’ll be good to go.

1. CREATE AN OFFICE SPACE
Not working in a traditional office can be a fun and unique experience. However, you shouldn’t turn your pillow into a coworker. Learn to separate your living space from your work space within your own home, and create your own “office.” This could be a table with a coaster for your coffee in the morning, or one spot in your kitchen that you work in on the reg. See you later, distractions!

2. WORK OUT SOME PERSONAL DEADLINES
Don’t give yourself the time and energy to procrastinate. Every morning, write down the things you want to get done, and then stick to that schedule. Tell yourself that the press release needs to be done before your lunch break, or that the first stages of the marketing campaign need to be organized by 4 P.M. Just like that, you’re creating a work ethic and diving into your passions, too.

3. PICK A TIME FOR LUNCH
Just like creating those personal deadlines, pick a time when you’re going to eat lunch every day. This helps you stick to a normal schedule, and not steer off course. Truth is, when you get distracted and put your work off a bit, you tend to be stressed out later on. Get into a routine, and that won’t be the case.

4. STICK TO A MORNING ROUTINE
Truth is, when you don’t have to account for traffic along your morning commute and simply sign onto via your laptop, it’s easy to stay in bed a little bit longer. You often let yourself hit “snooze” one too many times, and find yourself rushing around your house, that first few minutes of your day. Break that bad habit right now, and your distractions will go down, simply because you’re more prepared to hit the ground running and get to work.

5. STAY OFF OF SOCIAL MEDIA
Do yourself a favor, and put that screen down, if you really want to focus while working at home. Tell yourself that you can’t check Instagram until you’ve handed in your next assignment, or give yourself five minutes every hour to check your phone and then throw it in a drawer on the other side of the room. Trust me, and then thank me later, OK?

6. GET OUTSIDE ON YOUR BREAK
Getting outside can be a great way to combat distraction. It gives you a change in location, and lets your mind wander past the laptop screen. (Not to mention, you might run into a pup or two! Um, yes please.) So, during your break, take a walk around your neighborhood or sit out on your deck. That sort of thing.

7. LET YOURSELF LAUGH IT OUT
Give into your distractions for a little while, and your brains naturally hits the refresh button. Look at your favorite memes, aimlessly scroll through social media, or watch a few videos on YouTube that have always made you smile or feel inspired. In no time, you’re back to work and feeling better than ever before.

8. ONE WORD: HEADPHONES
When in doubt, put in some headphones. The outside world can be so distracting. Did you hear that car going down the street? What’s your roommate making in the kitchen? Is that your neighbor’s pup that’s barking upstairs? Just like that, you’ve completely lost your train of thought and motivation to get work done.

So, stop the distractions before they even start, and play some music. Tune into some acoustic jams, and tune out of the nonsense going on around you. Working from home is a sweet deal most of the time, but when you need to buckle down and focus, sometimes you just need a little extra help. *Cue “Work” by Rihanna and let’s go.*

How to Discipline an Employee for Absenteeism | Priyansha Mistry, Thehrdigest.com

It is often difficult when trying to address employee absenteeism when it has become a habit. Hence, business managers try to work employee’s attitude towards absenteeism rather than correcting the event. Meanwhile, the task of employee absence management is one that requires careful measures. While you can’t force employees to be at work, those that would ridicule productivity need not remain in your team.

Here is a workable procedure to handle absenteeism among employees.

1. Design an employee attendance policy
As a manager, you are expected to design an attendance policy for your employees to make your fight effective. Most importantly, this policy must cut across every employee and must outline in details when and how they should work. In creating employee attendance policy, all issues related to attendance should be addressed. In addition, the policy should stipulate disciplinary actions for defaulters which should be based on the level of offense.

2. Ensure consistent enforcement
Consistent enforcement does not suggest a lack of empathy towards employees. It simply means that the policy should not be taken for a flake. Being immediate and proactive in policy enforcement shows the employees commitment to the management.

3. Find out the reason for absenteeism
As a manager, when you notice a consistency in absenteeism, you should call it out. Invite the employee and try to find out the reasons for their absence. Your findings will help any conclusion you need to make.

What kind of disciple should be taken?
One thing very clear is that, even with the policies and tight levels of enforcement, absenteeism will still happen. This means that some employees will be disciplined. However, the kind of discipline to be meted out will depend on the nature of the absenteeism. Employees who call in to inform about their absence may have a lesser case depending on their reasons. But for workers who form it as a habit to be absent and even neglect the place of pre-information, stricter measures should be taken. They should be written to and made to answer queries for their action.

You may want to reward employees who are consistent to work to encourage others. Also, studies have shown that employee engagement is also an effective tool to help them to show more commitment to work. However, the mentioned procedures on how to discipline an employee for absenteeism will help to keep everyone in shape.

More Than Higher Pay and Promotions, Millenials Value These 4 Benefits Most | Adam Robinson, Inc-Asean.com

4benmos_750x348

Recent data shows 60 percent of employees indicate benefits and perks are a major factor when accepting a job offer, and 80 percent of employees would choose additional benefits over a pay raise.

Realizing job seeker demands, some employers are getting creative when it comes to perks by letting employees choose their own. Below, I’ve outlined a few examples of flexible employee perks and the benefits of each.

1. Points of Budget-Based Perks
While your business might have standard options for healthcare, your bonus structure and other larger benefits, there’s much more room to be flexible with smaller perks. One company in particular is doing just this – N6A, a public relations agency based in New York, offers its employees points, which they can redeem to for free coffee, airline miles and more. The points are earned through both individual and company achievements.

Your business can take on a similar approach, either by offering a points-based system or a set budget for employee perks. Other perks might include discounted public transportation, professional development budget, bonus vacation days, and more.

2. Technology Spending Account
Depending on the individual and role, your employees might need different tools to be their most productive. For example, one employee might work best with noise canceling headphones while another needs a second monitor to complete projects more efficiently. To address this, consider offering employees a set technology budget when they start the job, but allow each employee to select their own tools.

3. Health and Wellness Options
Similar to the technology budget, consider offering employees a menu of different wellness options, including gym memberships, healthy lunch options, intramural sports teams, discounted bike rentals, and more. By giving employees the chance to choose their perks, they can opt for the wellness perks that will best serve their overall health, well being and productivity.

4. Flexible Holidays
Today’s workforce is increasingly diverse, so offering flexible holidays can help your team attract top talent across different faiths, cultural backgrounds and values. And according to a study from Harvard Business Review, more diverse workforces lead to increased creativity and faster decision making.

In today’s competitive job market with record-low unemployment, employers need to take extra steps to attract top talent. By letting employees choose their own perks, you can stand out from the competition when it comes to attracting and hiring engaged employees.

10 Motivation Tips For Freelancers Who Work From Home | Annie Ridout, Forbes.com

https_%2F%2Fblogs-images.forbes.com%2Fannieridout%2Ffiles%2F2018%2F10%2Fworking-from-home.jpg

According to science, motivated people have higher levels of dopamine – a chemical released by neurons (nerve cells) to send signals to other nerve cells. It’s this chemical that motivates us to get up and go for a run, rather than just sitting on the sofa and thinking about it. Or to start work.

Fortunately, it’s possible to trigger a dopamine release; meaning being motivated is something that can be learned; it’s not necessarily a genetic trait. So, if you find it hard to get started in the morning and need some tricks to kickstart your brain into work-mode, these will help…

1. Ditch the PJs
While still in your nightwear, your brain basically remains in sleep mode, so get up, showered and dressed before you start work. Just as you would if you worked in an office.

2. Swallow the frog
Propercorn founder Cassandra Stavrou has a workplace tradition of beginning the day with ‘swallow the frog’. Each employee has a toy frog on their desk and it represents that one, dreaded task. Complete it and the frog can leave your desk. You can then get on with the work you actually want to be doing.

3. Plan your day
Starting out with a full day ahead – and no plan of what you’re doing, when – can be overwhelming. So write a list of all the tasks that need doing – actually write it, rather than doing it on your phone, then you’ll have the satisfaction of striking off tasks once they’re complete.

4. Limit emails
Most of us are emailed multiple times a day – by clients, colleagues, employers, friends and family but also for marketing purposes. These emails easily distract from the task you’re working on, so set yourself email-checking times.

5. Take a break
As well as allocating set times for each job, designate breaks for yourself. A cup of tea between tasks is a good excuse for a break from the screen. It also signals that it’s time to move on to the next job. Equally, decide what time you’ll have lunch and try to eat it at the table, away from your work.

6. Set an end-time
You may have a work cutoff if you have kids in childcare who need collecting but even if you don’t: set your own end-time. Psychologically, this will help you to get started, as you know that once it hits 5pm (for instance), you’re free to relax. How you spend the rest of the evening is then up to you.

7. Fresh air and exercise
Starting the day with a run – even just a five-minute jog around the block – or a brisk walk will help to wake you up. The exercise gives you endorphins which energise you and make you feel happier; a blast of fresh air awakens all the senses.

8. Working unconventional hours
Keep realistic expectations: set yourself just an hour for work, knowing that after that you can head straight to bed or watch telly. Again, having the evening stretching out ahead with no set plan will feel daunting. Decide on your task(s) and get it done within the hour. Continuing work when you’re tired is pointless; it won’t be your best work. Keep it short and focused.

9. Use an app
If you find yourself feeling fuzzy-headed or in a muddle, and need to reset before you can continue with work, try a mind app. Headspace teaches you mindfulness and brings you back to the present, while Calm is good for slowing down your breath and busy mind. Hypnotherapy app Clementine has a power nap recording – if you need 30 minutes of shuteye – or sessions for both confidence and de-stressing. You can just sit back and listen.

10. Treat yourself
This doesn’t mean spend £60 on a massage – though you can, if you want – it means finding little ways to boost yourself throughout the day. For instance, drinking your morning coffee while standing in the garden, in peace. Or a relaxing afternoon bath. Maybe it’s a glass of wine at the end of the working day. Whatever it is, if it brings your some joy, make it part of your daily routine.

Advertisements