Remote Work Digest: January 15, 2019

The latest on all kinds of information, news, and resources that help you make working remotely better.

9 Productivity Hacks for Working from Home | Margarita Tartakovsky, M.S., Psychcentral.com

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For writer and editor Kate Rope the biggest challenge in working from home is focusing when she doesn’t have impending deadlines. Sometimes, what helps her is an app called Focus Keeper, which involves working for 25-minute chunks and taking 5-minute breaks. Other times, Rope goes to her favorite coffee shop, where she can “just put my nose down,” and blast through her writing.

Below, you’ll find a variety of helpful hacks for being productive when working from home.

Address your exact challenges. The key is to name your biggest challenges—the obstacles that obstruct your productivity. Then channel your creativity to find helpful solutions for each one.
Designate a specific work area. Rope suggested dedicating a specific area in your home as your office, which “tells your mind, ‘it’s working time,’ when you sit down there.” This might be an entire room or the corner of the living room. If you’re very limited on space, you might even put a small desk inside a closet.
Commute to your home office. According to journalist Emily Price in her book Productivity Hacks: 500+ Easy Ways to Accomplish More Work—That Actually Work! including a commute where you leave the house for a few minutes helps you refocus and get into work mode. “The commute can be something as simple as leaving the house for a walk around the block or heading down the street to grab a cup of coffee.”
Identify your peak productivity. When are you most productive, energized, focused and creative? During those times, try to work on bigger projects. Work on less demanding tasks, such as responding to email, when you tend to be less productive.
Batch your errands. Might running all your errands in one day boost your productivity, too?
Have an accountability partner. Price suggests working alongside a friend who also works from home. If that’s not possible, she recommends checking out virtual options at Focusmate.com, and GetMotivatedBuddies.com.
Use a different browser for work. “Having a dedicated browser enables you to install browser plug-ins for a specific use and create a work-specific bookmarks bar that doesn’t get in your way when you’re surfing the web at work,” Price writes.
Tame tiny problems. Make a list of things that are bothering you, Price writes, and try to get them fixed ASAP.
End the workday with organization. Disorganization can crush productivity. Which is why taking a few minutes at the end of your workday to tidy up and organize can set you up for success the following day.

Working from home comes with all kinds of pros and cons—which will vary for each person. The key is to identify the cons, and find ways to work around them, so you can make working from home work best for you.

Working with Remote Teams? Here’s How You Can Grow A Positive Company Culture, Tosho Trajanov, Forbes.com

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Great company culture is not about ping-pong tables and office snacks. Employee loyalty, job satisfaction and work performance aren’t affected by a physical location. Whether you have one, 10, 100 or more remote employees, creating a positive company culture where they will flourish and thrive is essential for the success of any startup.

So, how do you achieve a remote-first culture?

Promote knowledge sharing.
Knowledge sharing is essential when working with remote teams because it empowers people to establish bonds and grow.

To have productive and collaborative remote teams, a major shift needs to occur. Building an organizational culture requires:

  • Removing the focus from the individual, the leader, the superstar performer, and focusing more on the team or on how remote employees work together to get results.
  • Providing infrastructure people can use to collaborate.

Provide employees with feedback.
Working with remote teams can be challenging and offering honest feedback can lead to a more positive company culture. There’ll be lower turnover rates, more engaged employees and sky-high motivational levels.

The bad news is that many managers have very little knowledge about the science behind giving proper feedback. (Let’s be honest, dealing with emotions isn’t taught in business schools.) So, how can you give proper feedback to your remote team to encourage a positive company culture? Here are a few tips:

  • When you give negative feedback, your employees’ fear sensors activate. However, approaching feedback with empathy can make a world of difference. A manager who supports employees is the real secret to employee engagement because good employee feedback is based on trust.
  • Get rid of annual performance reviews and focus on more short-term development. While their purpose is to reflect on the entirety of the past year, they often end up focusing on more recent events.
  • Set goals for your employees that include specific and measurable key results.

Creating rituals and traditions to get to know your employees.
Creating traditions with your remote team can help keep the team cohesive, effective and trustworthy. How else would you know who is obsessed with Stranger Things and who sleeps with their dog at night?

Here are a few ideas that will lead to a great company culture:

  • Regular video chats: Hold regular video chats to help your remote team communicate face-to-face. Discuss work topics but also ask about each others’ cultures, customs and hobbies.
  • Virtual coffees: Your remote team can use virtual coffee breaks, which are video calls, to take breaks and socialize. It’s a great way for employees to share what they’ve been up to lately outside of work.
  • Retreats: Weekend retreats (at least once a year) are an awesome idea to provide more personal interactions for a team that doesn’t get to collaborate in person very often.

Embrace your employees’ differences and put their skills to good use.
What is at the heart of every company? People. The secret ingredient to creating a company culture is a diverse team of talented individuals. And this is not just diverse with respect to gender, disability, age, ethnicity and sexual orientation, but diverse in mindsets and ways of thinking that people acquire through their experiences.

The companies that will succeed in this new world are the ones that strive to create a positive company culture that includes diversity in the workplace. In this workplace, everyone will thrive and each employee will have a wealth of perspectives and ideas to share.

To conclude, companies that embrace a positive company culture will find a number of benefits, including increased employee loyalty, higher rates of employee morale and boosted levels of engagement. Through knowledge sharing, honest feedback, open communication and diversity, you can create an uplifting atmosphere that will, in the long term, keep employees happy and the business competitive.

15 tips for losing weight when you work from home | Julia Guerra, Thisisinsider.com

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Working from home is a blessing and a curse. On the one hand, you have the freedom to dress however you’d like, finish assignments from the comfort of your living room couch, and have an entire kitchen at your disposal whenever the afternoon munchies come on strong. It’s great unless you’re trying to lose weight.

Under these super convenient, incredibly comfortable circumstances, how can you can you lose weight when you work from home? Here are a few expert tips on how to do just that.

Invest in workout equipment you can use at home.
You don’t need fancy machines and clunky equipment to achieve your weight loss goals. In fact, the director of fitness from Daily Burn, Amanda Murdock said you don’t even have to have a gym membership. You will, however, benefit from investing in a few basic tools to help speed things along.

Find activities you genuinely enjoy doing, and you’re more likely to stick with a plan.
Oftentimes, fitness is looked at as a chore — something that has to get done in order to reach your weight loss goals. Although it’s true that physical activity is an important component, it shouldn’t feel like a burden, and it doesn’t have to. The key is to find exercises and activities you genuinely enjoy doing so that the time you commit to doing them feels like time well spent.

Clock in the right amount of quality sleep.
Nutrition and fitness are two of the most important elements of weight loss. The third is sleep — getting the right amount, and the right quality of it. And because when you work from home, your living space is also your workspace, it’s important that you not only set parameters for yourself, and know when to shut down, it’s also important that you create a sleep space that’s designed for sleep, not work under the covers.

Create a space in your home that can be your designated workout area.
Kelly Borowiec, CPT, founder of Keebs Fitness suggested that, after setting up a designated workout area in your home, fill it was a few basic pieces of equipment, like a set of 5-10lb dumbbells and a thick mat, to start.

“As you begin to exercise more frequently at home, you can reward yourself by buying more exercise equipment,” Borowiec said.

Plan your workouts around the times you’re most energized.
Are you a night owl? Early bird? Do you prefer afternoons to morning and evening hours? When you figure out what exercises you’re most likely to enjoy, your next task is to figure out when you’re most likely to exercise.

Be mindful of your meals and snacking options.
Nutrition is just as, if not more important when it comes to losing weight — whether you work from home or otherwise — so if you have a sweet tooth, you’ll just have to find ways to nip mindless cravings in the bud. One foolproof method Borowiec swore by was filling your fridge and pantry with healthy snacks, and preparing nutrient-dense meals in advance so that when you go grazing, you already have good-for-you options at the ready.

Don’t skimp out on cardio.
Walking from the bedroom to your couch or dining room isn’t much of a commute, but when your career can be done from the comfort of your living room, it’s easy to forgo cardio altogether. Joanna Stahl, the founder of Go2Practice told INSIDER this is a major, common mistake.

Cardio is key to most weight loss goals, so even though your work doesn’t require you to get up and out of the house, “there needs to be a concerted effort to put the pencils down and get in a workout daily,” Stahl said.

Drink a ton of water, but don’t sip on a glass with meals.
According to The National Academies of Sciences, Engineering, and Medicine, the average adult should be drinking two liters, or eight cups, of water per day. However, the key is to drink these eight cups between meals, not during them.

Sign up for classes to hold you accountable.
If you’re struggling to find motivation, Stahl told INSIDER that either signing up for a workout class at a studio, gym, or online is a great resource. Not only will you have committed to be at the gym at a specific time, but classes that come at a price up the ante, because you’ve not only committed time, you’ve put down payment, too.

Remember that small adjustments to your schedule can make a difference, too.
Liana Hughes, certified personal trainer and coach at Gixo said you can become more active by making some small changes like “planning a time to exercise each day, setting alarms to get up and walk around each hour, stretching while you are making your morning coffee, and getting up and walking around during conference calls.”

Walk whenever and wherever you can.
“You don’t have to take a 60 minute cycling class or run miles and miles because small changes can mean big differences,” she told INSIDER. “For instance, taking walk breaks during the day will not only get you disconnected from your computer, but will count towards that weekly minimum. Go outside and take a walk and add in some power walking for a block to raise your heart rate to bring in cardio to your daily routine.”

Set up shop as far away from the kitchen as possible.
Does just being in the same vicinity of food initiate temptation? If so, set up your workspace far away from the kitchen to avoid wandering into the kitchen when you aren’t actually hungry.

Get dressed for work in the same way you would if you were going to an office.
It’s easy to fall into the mindset that because no one’s going to see you, working in your pajamas or baggy sweats is acceptable. On the one hand, it is, but on the other, getting dressed in the morning the same way you would to go to an office building will take you out of a lazy mindset.

Practice mindful eating.
“Eat in the common work kitchen area or an empty conference room,” American College of Sports Medicine Certified Personal Trainer, V Shred‘s lead trainer, and an expert in nutrition, Benjamin Suyematsu suggested. “Use the time to really be mindful about your meal. Taste the food. Take your time and enjoy the meal as opposed to rushing through which only adds air to your stomach leading to bloat and even indigestion.”

Cut back on sugar, alcohol, and high-fat foods.
“The biggest things to stay away from while trying to lose weight are sugars, alcohol, and high-fat foods,” CruBox trainer, Brian Evans said. “It is important to eat a super balanced diet and additionally, stay away from food that is labeled low fat or sugar-free. Typically those food have to either added fat or sugar for taste than the normal full calorie options.”

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Remote Work Digest: December 17, 2018

The latest on all kinds of information, news, and resources that help you make working remotely better.

What Job Hunters Should Expect in 2019 | Hannah Morgan, Money.usnews.com

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If you’re starting to think about looking for a new job, there are new protocols and “rules” to learn before dropping your resume on every online job board. Here’ what you need to know to and a new job in the new year.

Learn how ATS works
Almost every company uses an applicant tracking system to process resumes and build a database of candidates. Recruiters search the resumes for keywords to pare down the results to a smaller number of candidates who exactly match their criteria. Because of how prevalent these systems are, it’s so important that you take time to customize or refocus your resume for each job you apply to and ensure it includes the appropriate keywords and skills.

A one-page resume hurts more than it helps
For you to adequately highlight your work accomplishments (not just regurgitate your job description) and keep the font size readable, your resume may run onto a second page, especially if you have more than five years of work experience. 2019 may finally be the year to dump the old notion that your resume should fit on a single page.

The interview process will be rigorous.
You may be asked to complete an online personality assessment, work simulation assignment or video interview, or to participate in an interview over a meal. As a result, the hiring process will take longer than you expect. Be patient and understand that the employer wants to hire the best match for the role, considering more factors than just your skills.

Know your worth.
It’s relatively easy to research salaries using online salary calculators, but don’t stop there. Talk to people who work in your desired city and ask them what the going rate is for the work they do. This is especially helpful if you are changing careers or pursuing your first job after college. Using both these methods to research salaries allows you to command more respect when negotiating salary.

Join employer communities.
In order to join these communities, you must first identify companies that interest you. This is often as simple as thinking of your current company’s competitors or companies that appear on “best of” or “top employer” lists.

Find someone to refer you.
With your list of companies, begin meeting with people you know and ask them who they know who works for companies on your list. If you state that you are looking for more information about the company and its culture, you’re more likely to get help than asking for a job within one of those companies.

Look beyond the job boards.
Job boards will help you research the job market, keywords and job titles so you can target the appropriate types of roles. But don’t count on any one source to uncover job opportunities.

In fact, the highest quality new hires don’t come from job boards; they come from employee referrals. Expect to see more employees sharing job opportunities on social networks as companies incentivize their employees through referral programs.

Freshen up your LinkedIn profile.
Today’s savvy workers understand that a vibrant LinkedIn profile helps tell their career story.

Use your summary section to answer the question, “Tell me about yourself.” Explain what motivates you and provide information that would help a potential employer understand what makes you tick. Even more importantly, a LinkedIn profile carefully crafted with the appropriate keywords and skills helps recruiters discover potential candidates.

Watch for job ads on social media.
The next time you’re on Facebook or Instagram, pay attention to the ads you’re seeing. While every company is on LinkedIn, they realize that employed individuals may not check LinkedIn regularly. To catch the attention of employed individuals, expect to see more companies posting advertisements on other social networks, too.

Don’t forget to consider remote work.
Working remotely is growing in popularity among employees and employers. Just watch out for scams by carefully vetting all opportunities prior to providing any information online or through email.

Practical Time Management Tips to Make Life Better In and Out of Work | April Joy, Thebossmagazine.com

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While we are always stuck with the same 24-hour period every single day, there are easy ways we can improve our time management and pave the way for a much better life both in and out of work. Here are some practical time management tips for your consideration:

Prioritize
Prioritization simply means focusing first on those things that are very important. In the office, for example, there will always be tasks that demand your utmost attention while there are also those that can be deferred for another time. The same is true in the house. You’ve got to check which ones will be requiring your attention first. Unfortunately, this means you’ve got to have a system that will help you assess each situation in an objective manner.

Delegate
Delegate the tasks that you think other individuals can safely and effectively carry out. Leave the more important ones to you. Keep in mind to check the capabilities of the person to whom you are delegating. Give only those tasks that you are confident they can handle with ease.

Select a Target
When you set a target, make sure that it is realistic. This requires a deeper understanding of what needs to be done. You have to look at the difficulty of completing the task including other factors that may have an impact on the accomplishment of said task.

Don’t Procrastinate
Procrastination doesn’t only affect your productivity; it also shows your lack of respect for the others who are working their butts to complete their tasks. Additionally, you are wasting your energy by engaging in non-essential activities.

Take a Short Breather
Working for eight continuous hours is not only counterproductive, it also exposes you to a number of health problems, including stress. You may start the day feeling energized but as the day progresses, your energy levels dwindle, often compounded by work-related stress. If you continue, you will find yourself unable to complete anything. The best remedy is to take a short 5- to 10-minute breather just to “recharge” yourself. This will help you complete more tasks as the day progresses.

Time management need not be difficult. Whether it’s in the house or in the office, you can employ these tips to make the most out of your daily 24 hours.

The 4 Work-From-Home Secrets No One Talks About | Rieva Lesonsky, Smallbiztrends.com

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A recent survey of 1,000 employees—including those who work at home full time, work at the office full time, or split their work time between home and office—delved into the downside. Here are four things few people will admit about working from home, and how to keep these problems from getting out of control.

1. It Makes People Jealous
Full-time office workers are less likely than remote or split-time workers to be satisfied with their jobs overall, their compensation, their career growth opportunities and their work-life balance. They’re also less likely to feel that their employers value them. Overall, 78% of all survey respondents believe people who work from home are happier.

Solution:
If people with certain job descriptions get to work remotely and others don’t, those stuck at the office can feel slighted. Think of other perks you can provide to enhance their morale. Take advantage of their presence in the office to provide lots of feedback, and make the effort to connect with them on a daily basis.

2. It can get lonely
Three of the top four things work-at-home employees miss about the office involve colleagues:

  • Being around other people: 38%
  • Office camaraderie: 35.2%
  • Free coffee: 29.6%
  • Parties/social events: 23.1%

More than half (51.2%) of work-at-home employees admit feeling lonely during the day, and 48.1% say they plan to return to an office environment eventually.

Solution:
Plan regular interactions to keep work-at-home employees in the loop. Video conferences, conference calls or monthly in-person meetings can help them feel part of the team. If you use chat tools like Slack, be sure to include remote workers in the discussions, too.

3. It can encourage watching TV during work hours
More than three-fourths (76.1%) of work-from-home employees admit they’ve watched TV on the job at some point. Here’s what else home-based employees have done while they’re supposed to be working:

  • Personal tasks 64.6%
  • Shower 44.7%
  • Run errands 35.2%
  • Exercise 33.5%
  • Go out for coffee 27.6%
  • Leave the house without telling anyone 20.4%

Solutions:
If you’re concerned that household distractions are cutting into work-at-home employees’ productivity, however, institute some rules. Require employees to check in at certain points during the day or schedule daily team calls. Most important, make your expectations clear.

4. It can encourage poor personal grooming
Fewer than half of work-at-home employees regularly shower before starting their workday, and just 60% brush their teeth.

However, nearly one-fourth of office workers don’t brush their teeth in the morning, and 45% admit they don’t regularly take showers before work. I guess there are some secrets people don’t tell you about the office, either.

Solution:
You can’t control what employees do at home. For those in the office, consider putting mouthwash in your employee restrooms, and stocking up on air freshener for the office.

Conclusion:
Do work-at-home employees or office-based employees have it better? Surprisingly, the survey found that employees who split their time between home and office are the ones who have the best of both worlds. Split-time workers report the highest satisfaction with their family life, their work-life balance, and their co-worker relationships. They’re also most likely to feel that their employers value them.

7 productivity tips to wrap up work so you can enjoy the holidays (for once) | Karen Burns, Forbes.com

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You’re already busy at work. And now the holidays are coming! How to get it all done? Here are a few ideas.

End your year early. Step up the focus on your most critical projects now. Aim to get them wrapped up by midmonth. As much as possible, resist scheduling important tasks for the last week of the year.

Ritualize your work. Here’s how this works: Associate different tasks with different “rituals.” It can be as simple as always returning phone calls before lunch, for example, or only answering emails between 3 and 4 p.m. The more rigid and structured you are, the better this approach works.

Identify your “golden hour.” Determine what time of day is optimum for you, and schedule your hardest tasks for then.

Make lists for everything. Have work lists, gift lists, food lists, goals lists, etc. The buzz you get from crossing off items as you complete them boosts your energy level and helps you feel more in control.

Get away from it all. A few hours in a new environment can jostle your brain into high gear. Also, being away from your usual work site makes it harder for co-workers to find and interrupt you.

Bundle activities. When setting up meetings, for example, don’t schedule one for Monday, one for Wednesday and one for Thursday. Do them all on the same day, when you’re already in meeting mode and away from your regular routine/workstation.

Don’t forget to stay healthy. During the holidays it’s harder than usual to eat right and to get the exercise and sleep you need. So make these issues a priority (perhaps another list?).

Finally, consider that it may be impossible to do everything you want or even need to do. Plan to forgive yourself if something slides. Remember that saying no once in a while is OK.

Remote Work Digest: October 16, 2018

The latest on all kinds of information, news, and resources that help you make working remotely better.

How To Stay Focused When You’re Working At Home & Distracted AF | Marisa Casciano, Elitedaily.com

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Unlike some people in this world, your commute to the couch is nonexistent. But, as sweet as working from home can be, it’s sometimes not the most ideal situation for when you need to hustle and bustle. Lucky for you, being a #girlboss and getting rid of those distractions is possible. Just take these eight tips, and you’ll be good to go.

1. CREATE AN OFFICE SPACE
Not working in a traditional office can be a fun and unique experience. However, you shouldn’t turn your pillow into a coworker. Learn to separate your living space from your work space within your own home, and create your own “office.” This could be a table with a coaster for your coffee in the morning, or one spot in your kitchen that you work in on the reg. See you later, distractions!

2. WORK OUT SOME PERSONAL DEADLINES
Don’t give yourself the time and energy to procrastinate. Every morning, write down the things you want to get done, and then stick to that schedule. Tell yourself that the press release needs to be done before your lunch break, or that the first stages of the marketing campaign need to be organized by 4 P.M. Just like that, you’re creating a work ethic and diving into your passions, too.

3. PICK A TIME FOR LUNCH
Just like creating those personal deadlines, pick a time when you’re going to eat lunch every day. This helps you stick to a normal schedule, and not steer off course. Truth is, when you get distracted and put your work off a bit, you tend to be stressed out later on. Get into a routine, and that won’t be the case.

4. STICK TO A MORNING ROUTINE
Truth is, when you don’t have to account for traffic along your morning commute and simply sign onto via your laptop, it’s easy to stay in bed a little bit longer. You often let yourself hit “snooze” one too many times, and find yourself rushing around your house, that first few minutes of your day. Break that bad habit right now, and your distractions will go down, simply because you’re more prepared to hit the ground running and get to work.

5. STAY OFF OF SOCIAL MEDIA
Do yourself a favor, and put that screen down, if you really want to focus while working at home. Tell yourself that you can’t check Instagram until you’ve handed in your next assignment, or give yourself five minutes every hour to check your phone and then throw it in a drawer on the other side of the room. Trust me, and then thank me later, OK?

6. GET OUTSIDE ON YOUR BREAK
Getting outside can be a great way to combat distraction. It gives you a change in location, and lets your mind wander past the laptop screen. (Not to mention, you might run into a pup or two! Um, yes please.) So, during your break, take a walk around your neighborhood or sit out on your deck. That sort of thing.

7. LET YOURSELF LAUGH IT OUT
Give into your distractions for a little while, and your brains naturally hits the refresh button. Look at your favorite memes, aimlessly scroll through social media, or watch a few videos on YouTube that have always made you smile or feel inspired. In no time, you’re back to work and feeling better than ever before.

8. ONE WORD: HEADPHONES
When in doubt, put in some headphones. The outside world can be so distracting. Did you hear that car going down the street? What’s your roommate making in the kitchen? Is that your neighbor’s pup that’s barking upstairs? Just like that, you’ve completely lost your train of thought and motivation to get work done.

So, stop the distractions before they even start, and play some music. Tune into some acoustic jams, and tune out of the nonsense going on around you. Working from home is a sweet deal most of the time, but when you need to buckle down and focus, sometimes you just need a little extra help. *Cue “Work” by Rihanna and let’s go.*

How to Discipline an Employee for Absenteeism | Priyansha Mistry, Thehrdigest.com

It is often difficult when trying to address employee absenteeism when it has become a habit. Hence, business managers try to work employee’s attitude towards absenteeism rather than correcting the event. Meanwhile, the task of employee absence management is one that requires careful measures. While you can’t force employees to be at work, those that would ridicule productivity need not remain in your team.

Here is a workable procedure to handle absenteeism among employees.

1. Design an employee attendance policy
As a manager, you are expected to design an attendance policy for your employees to make your fight effective. Most importantly, this policy must cut across every employee and must outline in details when and how they should work. In creating employee attendance policy, all issues related to attendance should be addressed. In addition, the policy should stipulate disciplinary actions for defaulters which should be based on the level of offense.

2. Ensure consistent enforcement
Consistent enforcement does not suggest a lack of empathy towards employees. It simply means that the policy should not be taken for a flake. Being immediate and proactive in policy enforcement shows the employees commitment to the management.

3. Find out the reason for absenteeism
As a manager, when you notice a consistency in absenteeism, you should call it out. Invite the employee and try to find out the reasons for their absence. Your findings will help any conclusion you need to make.

What kind of disciple should be taken?
One thing very clear is that, even with the policies and tight levels of enforcement, absenteeism will still happen. This means that some employees will be disciplined. However, the kind of discipline to be meted out will depend on the nature of the absenteeism. Employees who call in to inform about their absence may have a lesser case depending on their reasons. But for workers who form it as a habit to be absent and even neglect the place of pre-information, stricter measures should be taken. They should be written to and made to answer queries for their action.

You may want to reward employees who are consistent to work to encourage others. Also, studies have shown that employee engagement is also an effective tool to help them to show more commitment to work. However, the mentioned procedures on how to discipline an employee for absenteeism will help to keep everyone in shape.

More Than Higher Pay and Promotions, Millenials Value These 4 Benefits Most | Adam Robinson, Inc-Asean.com

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Recent data shows 60 percent of employees indicate benefits and perks are a major factor when accepting a job offer, and 80 percent of employees would choose additional benefits over a pay raise.

Realizing job seeker demands, some employers are getting creative when it comes to perks by letting employees choose their own. Below, I’ve outlined a few examples of flexible employee perks and the benefits of each.

1. Points of Budget-Based Perks
While your business might have standard options for healthcare, your bonus structure and other larger benefits, there’s much more room to be flexible with smaller perks. One company in particular is doing just this – N6A, a public relations agency based in New York, offers its employees points, which they can redeem to for free coffee, airline miles and more. The points are earned through both individual and company achievements.

Your business can take on a similar approach, either by offering a points-based system or a set budget for employee perks. Other perks might include discounted public transportation, professional development budget, bonus vacation days, and more.

2. Technology Spending Account
Depending on the individual and role, your employees might need different tools to be their most productive. For example, one employee might work best with noise canceling headphones while another needs a second monitor to complete projects more efficiently. To address this, consider offering employees a set technology budget when they start the job, but allow each employee to select their own tools.

3. Health and Wellness Options
Similar to the technology budget, consider offering employees a menu of different wellness options, including gym memberships, healthy lunch options, intramural sports teams, discounted bike rentals, and more. By giving employees the chance to choose their perks, they can opt for the wellness perks that will best serve their overall health, well being and productivity.

4. Flexible Holidays
Today’s workforce is increasingly diverse, so offering flexible holidays can help your team attract top talent across different faiths, cultural backgrounds and values. And according to a study from Harvard Business Review, more diverse workforces lead to increased creativity and faster decision making.

In today’s competitive job market with record-low unemployment, employers need to take extra steps to attract top talent. By letting employees choose their own perks, you can stand out from the competition when it comes to attracting and hiring engaged employees.

10 Motivation Tips For Freelancers Who Work From Home | Annie Ridout, Forbes.com

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According to science, motivated people have higher levels of dopamine – a chemical released by neurons (nerve cells) to send signals to other nerve cells. It’s this chemical that motivates us to get up and go for a run, rather than just sitting on the sofa and thinking about it. Or to start work.

Fortunately, it’s possible to trigger a dopamine release; meaning being motivated is something that can be learned; it’s not necessarily a genetic trait. So, if you find it hard to get started in the morning and need some tricks to kickstart your brain into work-mode, these will help…

1. Ditch the PJs
While still in your nightwear, your brain basically remains in sleep mode, so get up, showered and dressed before you start work. Just as you would if you worked in an office.

2. Swallow the frog
Propercorn founder Cassandra Stavrou has a workplace tradition of beginning the day with ‘swallow the frog’. Each employee has a toy frog on their desk and it represents that one, dreaded task. Complete it and the frog can leave your desk. You can then get on with the work you actually want to be doing.

3. Plan your day
Starting out with a full day ahead – and no plan of what you’re doing, when – can be overwhelming. So write a list of all the tasks that need doing – actually write it, rather than doing it on your phone, then you’ll have the satisfaction of striking off tasks once they’re complete.

4. Limit emails
Most of us are emailed multiple times a day – by clients, colleagues, employers, friends and family but also for marketing purposes. These emails easily distract from the task you’re working on, so set yourself email-checking times.

5. Take a break
As well as allocating set times for each job, designate breaks for yourself. A cup of tea between tasks is a good excuse for a break from the screen. It also signals that it’s time to move on to the next job. Equally, decide what time you’ll have lunch and try to eat it at the table, away from your work.

6. Set an end-time
You may have a work cutoff if you have kids in childcare who need collecting but even if you don’t: set your own end-time. Psychologically, this will help you to get started, as you know that once it hits 5pm (for instance), you’re free to relax. How you spend the rest of the evening is then up to you.

7. Fresh air and exercise
Starting the day with a run – even just a five-minute jog around the block – or a brisk walk will help to wake you up. The exercise gives you endorphins which energise you and make you feel happier; a blast of fresh air awakens all the senses.

8. Working unconventional hours
Keep realistic expectations: set yourself just an hour for work, knowing that after that you can head straight to bed or watch telly. Again, having the evening stretching out ahead with no set plan will feel daunting. Decide on your task(s) and get it done within the hour. Continuing work when you’re tired is pointless; it won’t be your best work. Keep it short and focused.

9. Use an app
If you find yourself feeling fuzzy-headed or in a muddle, and need to reset before you can continue with work, try a mind app. Headspace teaches you mindfulness and brings you back to the present, while Calm is good for slowing down your breath and busy mind. Hypnotherapy app Clementine has a power nap recording – if you need 30 minutes of shuteye – or sessions for both confidence and de-stressing. You can just sit back and listen.

10. Treat yourself
This doesn’t mean spend £60 on a massage – though you can, if you want – it means finding little ways to boost yourself throughout the day. For instance, drinking your morning coffee while standing in the garden, in peace. Or a relaxing afternoon bath. Maybe it’s a glass of wine at the end of the working day. Whatever it is, if it brings your some joy, make it part of your daily routine.

Remote Work Digest: July 18, 2018

The latest on all kinds of information, news, and resources that help you make working remotely better.

The Rising Digital Workforce: Six Tips for Small Business Owners Managing Remote Workers | Chanell Turner, Myasbn.com

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Allowing employees to work from home is proven to lower the turnover rate and decrease real estate and overhead costs, two things from which small business owners can benefit. So, how do you help your employees manage this perk? Read on for six tips for working with and managing workers who work at home.

Establish Expectations

If done correctly, remote work can increase productivity and the overall employee performance. However, you have to be clear about what you are looking for from these workers. Is there a specified period during the day that they need to be accessible for calls? Are there specific programs you need them to use to track time worked? Whom do they need to contact if they need to take time off? It is crucial to be upfront about what you are looking for from them to ensure everything runs smoothly from the beginning.

Set-Up Regular Meetings and Short Check-Ins

It helps to carve out at least five to ten minutes a day for remote workers to ask questions and reveal what their projects are throughout the day. It also helps to meet with the entire staff at least once a week and involve remote workers through video or conference call. This act can help everyone feel they are on the same page.

Utilize the Right Tools

One of the best ways to do this is to invest in project management and virtual communication systems. Project management software programs allow you to delegate tasks, monitor progress and even project how long a job would take to complete. Many of these can be integrated with virtual communication systems that enable workers to talk with each other as they complete tasks. These programs allow remote workers to stay in the loop and reveal their progress throughout the week.

Be Wary of Time Zones

Communication is probably the most crucial part of ensuring a smooth and well-run work environment, and time plays a considerable role in this.

Make Sure They Feel as If They Are a Part of The Team

It is easy for remote workers to feel invisible, so take as many moments as possible to let them know you see how they are assets to the company. Also, make a point to include them in fun office activities creatively.

Final Thoughts

While sometimes challenging, the process of managing employees who work from home does not have to bring chaos. By setting clear expectations, putting communication front and center, and ensuring they feel like a part of the team you can set remote workers up to thrive in your company.

5 Foolproof Strategies To Find And Land Your Next Remote Gig | Abdullahi Muhammed, Forbes.com

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Before you can enjoy the benefits of being a gig worker, you have to get some of those gigs lined up. Quantity isn’t the issue. There are plenty of low-paying gigs out there. What can be challenging is finding jobs that are consistent and that pay a decent wage.

Then there’s the matter of competition. Predictions are that the freelance workforce will increase to 43% by 2020, and you can be sure a good number of those workers will be remote workers. To find good positions, you have to be savvy. Here are five foolproof strategies to help you get started.

1. Conduct a skills inventory first
The most effective way for a freelancer to land remote work is to think of herself as a small business and focus on marketability,” said Nancy Van Brunt, Director of Freelancer and Agency Success at Upwork. “The skills needed today are constantly evolving so those who are proactive about skill-related education and development are more likely to possess the skills businesses are seeking today.”

2. Browse both job search boards and communities
Don’t ignore the potential of niche online communities and organizations to help in your job search either. Many of these are a great source of advice and insights about the job search. Some even have job listings for members. You can also find recommendations from more seasoned gig workers. There are multiple subreddits dedicated to remote/freelance work on Reddit as well.

3. Develop you CV and portofolio
Your portfolio should include detailed information and images of your best work. Remember to keep it up to date. Don’t forget to optimize your portfolio for relevant search phrases as you’ll want it to be findable by potential clients. You’ll also want to create a great CV that lets potential employers know exactly what you can do for their business. The key here is to ensure that the most important elements stand out.

4. Research a company before signing on
Before you accept a gig, always research the entity behind the offer. If you’re going through a gig worker platform, check the poster’s profile. This is often easy as most gig worker platforms, which exist to match, create trust between and protect parties to a gig project, make it easy to see the track record of the job poster.

5. Plan and work for sustainability
There are two categories of gig workers. First, there are those who are happiest picking up one short term job after another and doing one off assignments. If this is you, chances are you don’t need to sweat the interview process. Just build your reputation and you’ll be in business for the long term. Then there are those gig workers who seek long term relationships with companies who hire remote workers. If you want to pick up longer term work with companies that hire remote workers, you should expect the recruiting and hiring process to work just as it does with regular employment. This includes being interviewed.

Be prepared to work the gig you land

It does no good to land that next gig if you aren’t prepared to work it. Make sure you have the following taken care of:

  • A workspace that allows you to be productive. Consider a home office, coffee shop, or coworking space.
  • An internet connection that you can count on. It may be time to upgrade to a business package if you plan to work from home.
  • The tools that you need. Is your computer up for the job? Do you have the right productivity apps, word processing software or video conferencing app?

Follow these tips, then ensure you are prepared to be effective and productive.

Wasted Employee Time Adds Up: Here’s How to Fix it | John Rampton, Entrepreneur.com

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This guide is for everyone else. While occasional breaks are great for the mind, excessive time waste leads to lost productivity, lower morale and decreased employee retention. Even employees who would otherwise be high performers can get caught in time-wasting traps, so leaders need to step in before things get out of hand.

To avoid low productivity and improve employee time management, follow these tips.

1. Set specific productivity goals.
People who don’t feel like they have the support of their managers are more likely to feel stressed than they are to feel motivated. Give workers the tools they need, and make yourself available for questions and feedback; then, step back and let employees work toward the goals you helped them set.

2. Schedule tasks in chunks.
The same type of work should take about the same amount of time to complete. Help employees create timelines for different types of projects so they know how quickly things should move across their desks.

When employees understand how long projects take and how long it takes to complete each piece, they don’t have to scramble at the last minute. This steady stream of effort prevents workers from falling into a cycle of working overtime to compensate for earlier procrastination.

3. Show employees how their work affects the whole.
Employees who waste time typically do so because they don’t see the point in working faster. To them, the company and their co-workers do just fine, no matter how well they do their job.

In this case, the issue isn’t about time management — it’s about employee engagement. Keep employees in the loop about what the company is accomplishing, and tie their work to those achievements. Recognize the contributions of outstanding employees and departments. Constantly communicate the mission of the company and how employees help further that mission.

Financial bonuses for a job well done are nice, but people respond even more positively to personal praise. Write handwritten thank-you notes to employees who go above and beyond. Include employees on customer communications when they solve a problem or provide great service. The more employees see the effects of their work in action, the more motivated they become to work hard.

Employee time management has a cumulative effect. Engaged employees who get things done inspire others to follow suit. Those who have little to do (and those who don’t do what they should) bring others down. Use this advice to develop an office filled with productive, time-conscious teammates.

11 helpful tips on how to balance working from home + #momlife | Danielle Braff, Mother.ly

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If you dream of being a working mom and stay-at-home mom, take some tips from these mothers who’ve made the most of flexible work options (and a whole lot of inner drive).

1. Be honest with your clients
If you’re working from home, be transparent about that from the get go. That way, if a child does burst into your office or the dog starts barking while you’re taking a call, you can just keep going without having to explain away the background noise.

2. Get a gym membership
A gym with on-site childcare is essentially an on-call babysitter, says Traci Kantowski, communications director with Trust Transparency Center. “I regularly take advantage of gym childcare when I need to be able to focus, or have an important call because I know my kids are cared for,” Kantowski says. Bonus: You can also actually just hit the gym.

3. Designate an area of your home for work
Kantowski’s children know they need to knock before entering her office, but not every family can devote an entire room to mom’s workspace. If all your bedrooms are full, you can still carve out a designated area just for your work, even in small spaces. Closets can make great compact work spaces, thanks to DIY ideas and products like this closet-to-office conversion kit from the Container Store.

4. Get a hotspot plan
For many mamas, working from home is appealing because it also allows us to be away from our desks. Ballet practice, carpool duty, library time—these are all things you can make time for when you’re not commuting, but you might have to squeeze in some work while chauffeuring the kids around.

Make sure your cell phone plan includes hotspot access, so you’ll be able to sneak in work time from the carpool line, the pool and the indoor playspace, Kantowski says.

5. Use electronics in case of emergency
Screen time guidelines suggest parents keep video time to a minimum, but, one work-at-home mom, Julianne Robicheau says sometimes a little screen time goes a long way to helping mama get her work done. Robicheau started her skin care company, Robi Luxury Skin Care, when her child was a year old, and says that, in a pinch, Ryder and his team of pups have come to save the day.

6. Let them help
Robicheau often lets her 4-year-old help her when it comes to photoshoots and putting together shipments. “I’m raising them to just roll with it,” she says, explaining that she even brings her kids to most business meetings. “I shot a marketing video with a videographer from home with both kids around,” Robicheau says.

7. Reserve special toys for key work moments
When her children outgrew napping, Stephanie Woodson, who writes sewing and craft tutorials for her web site, Swoodson Says, transitioned them to quiet time with audio books and puzzles in their room so she still had a chunk of the day to herself. “Reserving special toys or crafts for busy days is key: A sensory bin or magazine collage activity can keep them happy for a long time,” she says.

8. Share childcare with other work-from-home parents
If you know of other work-at-home-parents, you can swap children with them, giving each parent a day to work while the other parent watches everyone’s kids, says Swoodson, who did this many times.

9. Wake up early
Allison Carter, creator of Confetti Party Plans, wakes up an hour earlier than her children to set her daily goals, check her email and plan her social media so that when her children wake up, she gets to focus on breakfast knowing that she already accomplished something before she actually started her day.

10. It doesn’t matter where you’re working from
Sonja Thompkins is a homeschooling mother of a 5 1/2 -year-old and an online business coach for brick and mortar boutique owners. She says she uses her gym, the library, fast food restaurants or even the car to work—as long as her child is entertained, and even takes video calls.

11. Batch work when you can
Thompkins’ husband is an army reservist and a firefighter who works in 48-hour shifts. But when he’s home, he takes over so she can crank out as much work as possible. “I use a project management app to keep me focused on the tasks I need to accomplish, which is great for my productivity,” she explains.

If you’re just starting out as a work-at-home parent, you’ll soon figure out that you’ll need to adjust your expectations, your technique and your methods as your family grows.

In the end, it’s all about flexibility. And isn’t that what working from home is all about?

Remote Work Digest: June 16, 2018

The latest on all kinds of information, news, and resources that help you make working remotely better.

How to Overcome the 5 Top Challenges of Remote Freelance Work | Andrew Medal, Entrepreneur.com

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Working remotely can feel isolated and lonely. You are no longer operating in your area of expertise and are constantly challenged by the burden of self-promotion and the struggles inherent in time management, travel between clients, invoicing and chasing after payments, to name just a few.

Here are some solutions to five of the top challenges I myself have faced:

The burden of self-promotion

Marketing doesn’t come naturally to many freelancers, yet a business cannot continue to grow without it. This means that a freelance cake decorator, dog groomer and technical writer all need to worry about ways to advertise their services.

The solution if this applies to you? Start creating content, whether it be video, audio (podcast) or written. Content is the key to showcasing your expertise. Content will allow people to discover you, and content will help solidify your expertise.

Follow contributors who write about topics you’re looking to provide your expertise on, and reach out on social platforms like Twitter or Instagram (Instagram DM still being the absolute best way to reach someone you’re hoping to connect with).

Working in a lonely solo void

While the freedom in remote freelance work may appeal to many, working in solitude may not, as FastCompany documented in a recent article. Human nature requires support and interaction, and constant isolation can wear you down. Our bodies only work at an optimal level for approximately 90 minutes at a time, so take your laptop and head to the nearest cafe for some company.

Co-working spaces are also all the rage these days, Harvard Business Review reported, as freelancers and small business owners are often looking to become part of a community. A well-designed work environment combined with a well-curated work experience enables coworkers to thrive in a way that office-based employees cannot.

Struggling with your calendar

I like to follow the Pomodoro rule for completing tasks. This technique can help you power through distractions, keep you hyper-focused and help you get things done in short bursts while taking frequent breaks to clean your brain and refocus. It’s sort of like short high-intensity weight training, versus long, slow cardio. The Pomodoro Technique consists of short bursts of work followed by a short rest break. You:

1. Create your list of tasks.
2. Prioritize the list.
3. Set the Pomodoro to 25 minutes (the Pomodoro in this context being a timer).
4. Work on the task until the timer rings, then put a check on your sheet of paper.
5. Take a short break (5 minutes is recommended, but play around with what’s best for you).
6. After every fourth Pomodoro, take a longer break (like 20 to 30 minutes).

The goal is to accomplish your tasks in short bursts. Ideally, each task can be done in one to two Pomodoros. The goal is to hold a limit to how many Pomodoros you do per day. Then, repeat the cycle the next day. I’ve found that my productivity shoots up under this technique. Here’s a great web app to track your progress called the Pomodoro Tracker.

Scope creep

What is scope creep? Scope creep describes those extra little client requests here and there. The need that that website you just created suddenly has for extra pages at the time of delivery. That graphic-design gig you took on that keeps accruing more and more changes …

Sometimes the creep is subtle, and sometimes it’s massive. But, if you let the scope creep once, it will never stop creeping.

The best, most obvious way to deal with scope creep is a thorough contract which clearly states that any additional work will be billed accordingly. I love BidSketch for quick, effective, template-rich contracts. If you create a contract once, you can save it and reuse it.

Chasing clients for payment

Payments are undoubtedly the most aggravating and awkward part of freelance work. So, protect yourself: Ensure a contract is in place for every job, and stipulate that you charge interest for late payments. Set up automated email reminders upon invoicing.

A software like Invoicely can help you with invoicing, with reminders to make sure you are on top of your finances. Invoicely works well because it allows you to set up late fees for invoices that are paid late or not at all. This is another tactic to help make sure clients pay on time.

The best tip I have learned is that you should always wait to deliver the final project until you have the final invoice paid. That way you retain ownership of the work before a client can run off without paying.

Remote freelancing presents as many challenges as it does benefits, despite the allure of flexibility. But, if being a freelancer brings you one step closer to fulfilling your dreams, then don’t allow any obstacles to deter you. If you’re the type of person who dreams of working for yourself, you will have what it takes to make it. Stay focused, stay inspired and stay hungry — to learn and grow.

Convert Your Office Job To A Work-From-Home Arrangement | Manon DeFelice, Forbes.com

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A recent survey of over 5,000 workers by FlexJobs found that telecommuting 100% of the time is the most desired type of flexible work arrangement among job seekers. Such arrangements appeal strongly to working parents and others seeking better work-life balance.

Before you ask to switch to a telecommuting arrangement with your boss, consider the following tried-and-true tips.

1. Build your case with solid research. Instead of just listing all the personal reasons why you want to work from home, present your boss with a face-based presentation on how remote work arrangements can be a benefit to the company.

2. Offer examples of other companies’ flex policies. When you show your employer that other companies are going flex, he or she might be more inspired to implement a flexibility policy at your workplace. Present your boss or manager with sample flexibility policies, such as the nine examples included in this article from 1MFWF.

3. Try working flex once a week on a trial basis. If your manager needs convincing, let her test-drive your telecommuting capabilities one day a week to see how it goes. If your boss goes for it, use that day as an opportunity to show just how productive you can be when you work from home.

4. Be a communication whiz. Convince your boss how easy it is to stay closely in touch with you, no matter where you are. A wealth of technology can help teams stay connected around the world, from Skype and Google Chat to Basecamp, Slack and many more.

5. Offer to take a salary cut. Many people feel that working from home is a reward in itself, saving you the hassle of commuting and increasing your quality of life. You can assign a monetary value to it, and suggest a pay savings for the company by letting you telecommute.

6. Get another flexible job offer, and let your boss match it. A job offer from another company can be very motivating for your boss to let you switch to a work-from-home arrangement.

What if your boss can’t match the competing offer? Then maybe it’s time to make the move to a more forward-thinking company—and start living the work-from-home lifestyle that you envision for yourself.

4 Entry-Level Jobs That Will Prep You for Entrepreneural Success | Deep Patel, Entrepreneur.com

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If you crave the life of an entrepreneur, don’t let the barriers to entry get you down. Take one of the following entry-level jobs and use your time in the workforce to get the experience you need to launch your own business.

1. Sales
A job in sales will teach you to stop trying to convince people that they need what you have and start listening to what they want. Once you recognize that the market dictates what you sell, and not the other way around, you’ll be prepared to run a successful startup.

2. Human Resources
HR pros keep businesses running. If you work as one, you will quickly learn how much things like timely payment, accurate sick-day counts and health insurance matter to workers. To keep your team happy, you’ll need to know what employees consider to be important. What better way to learn that than to take a job where they let you know?

3. Customer service
Customers range from the kindest people you will ever meet to those who become enraged when they can’t double their coupons. As an entrepreneur, you and your team will deal with all of them. Learn how to respond to customer complaints on someone else’s dime, so that when it’s your turn to do so, your learning experiences won’t have a negative impact on your bottom line.

4. Leadership
To be a truly successful entrepreneur, you must learn how to lead a team. Leaders invariably learn some tough lessons at the helm, but if you wait until you are running the whole operation, those lessons could cost you some of your best workers.

These positions and skill sets provide invaluable lessons for entrepreneurs, but they’re hardly the only ones. Reporters, insurance adjusters, accountants, teachers and consultants — these jobs and many others are full of learning opportunities for aspiring entrepreneurs.

If you have to work for someone else before you found your own company, don’t treat the opportunity with disdain. Learn everything you can on the job, so that when your time comes you can use those lessons to lead your company to success.

8 effective time management tips for entrepreneurs working from home | Toby Nwazor, e27.co

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If you are working from home, you will understand how challenging it can feel at times to manage your time effectively so as to increase your productivity. Below are eight points that can help you do that.

1. Prepare your to-do list every night before you sleep
If you really want to manage your time effectively, then you should wake up with tasks on your mind. And the best way to do this is to make a list of the next day’s tasks at night before you go to bed. That way, you can maximise your morning hours and achieve a lot more before the rest of the world get to work.

2. Prioritise your tasks
It is not enough to prepare a to-do list, you need to prioritise your goals. Divide your tasks according to what you must do, what you should do, what you want to do just because it’s nice, what another person can do for you, and what must not be done.

3. Work out a schedule, and maintain it
Assuming you had to go to work, what would your schedule look like? Duplicate it for the house. If you decide to work from 7 am to 4 pm, so be it. Make the people you live with understand it. This means that there will be no running of errands around that time, neither would you decide to hang out with a friend that just came into town.

4. Define and own your workspace
A few weeks ago, I hired someone to redesign my office. I told him I wanted to have an ‘office feeling’ whenever I entered that particular room, and he did it. After that, I noticed that I work faster when I get into the office and focus on a particular task.
You should do likewise. This will help you more if you live with a someone. In that case, let them know that unless it is very important, your office is where you work and there should be no distractions.

5. Work when you are the most productive
Although you work at home, you need to find out when you are the most productive. The secret is to schedule your most important tasks at that period. That way, you will accomplish more in less time.

6. Cut off distractions
Cut off every distraction. This could entail telling your family, or the people you live with not to disturb you when you are at work. Make them understand your schedule.

7. Avoid clutter
Don’t allow your workspace to be cluttered. This includes arranging your system files and folders and managing your email better too.

8. Take brain breaks regularly
You must try to avoid having burnouts at all costs. This is especially important if your job requires creativity. Work at a stretch for some time, but make sure to schedule breaks into your plan. This is the time you get to rejuvenate, listen to music, call a friend, or maybe just read a novel.

When you do this, you will come back rejuvenated and ready to take on more tasks.

 

Remote Work Digest: April 24, 2018

The latest on all kinds of information, news, and resources that help you make working remotely better.

How to Transition Your Business from an Office-Based Company to a Remote One | Russell Smith, Business.com

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Remote working is becoming increasingly popular in business. It can drive down costs and improve employee happiness. But how do you make your company remote?

The desire for employees to work remotely is on the rise. Workers value the flexibility, and employers can save thousands on operational costs. If your employees all work from home, that means no office space to rent, no bills for food, no more electric bills to power your office equipment. It can also open you up to new avenues of online business.

Can you actually make your business remote?

Companies considering a move to remote operation need to perform an analysis of their brand and establish whether or not it is actually beneficial, or even realistic.

Considerations to make include:

  • Efficiency and practicalities. How will remote working impact your ability to complete the tasks you and your workforce normally perform? Will it speed things up, slow them down or maintain similar output levels?
  • Consumer satisfaction. Is an office or storefront part of your core service delivery process? If so, moving remotely may impact how your customers perceive the value of your company.
  • Investment. Going remote may require investment into staff, equipment and work tools.
  • Growth opportunities. Could going remote hinder your ability to grow? While it could be beneficial in some circumstances, operating a physical location within vibrant, industry-leading areas can be important to attracting investors and building relationships.

Consider your transitional strategy.

How should you go about doing this?

  • Identify goals. What are your goals for going remote?
  • How will you achieve those goals? Establish how you will use remote working to achieve the goals you’ve set.
  • Timeframes and deadlines. Set broad deadlines for establishing your remote business. Then set firm schedules and timelines for specific steps of the transition within those deadlines.
  • Announcement. Inform clients and employees of the change. Allow enough time for questions to be asked and decisions to be made. Some employees and clients may be against the shift. They must be given time either to adjust to the change or to move on from your business, allowing you to fill gaps now. This is beneficial to both them and your company.

Establish your software platforms.

Software exists to manage all facets of remote working life, covering everything already in place in your typical workplace headquarters.

  • Work connectivity. Cloud-based software allows you to connect your business to any location in the world. Many applications provide helpful tools for maintaining long-distance workplace connectivity.
  • Industry-specific software. Most industries have specifically tailored cloud-based software that supports remote work. You just have to do your research and find what works for your brand.
  • Task management. Task management apps enable management to establish task lists, set deadlines and monitor progress for both themselves and their team.
  • Time management. Time management apps exist to track everything from work logs to activity levels.
  • Client and team communication. There are many apps that work well for online workplaces, enabling multiple channels of conversation that range from direct messaging to large chatrooms with hundreds of individuals. You can also use video conferencing to add that personal face-to-face touch when chatting with clients or engaging in important internal conversations and meetings.

Test your remote work structure.

Plans on paper rarely translate perfectly to real-world scenarios. Therefore, to ensure your shift in direction doesn’t lead to calamity, a trial period is recommended. During this time, partial remote work should be exercised.

Depending on your business, this will take different forms:

  • If you have a large roster of clients and employees, split them up. Assign some clients and employees to continue working under the current office-based structure while others are moved to a remote work structure and practices.
  • For smaller companies, instead of transitioning some individuals to the new system, make a switch to part-time remote work and monitor the difference in processes.

Any issues that come up you can then evaluate and decide to either scrap the project or revisit the planning process, assessing better avenues based on feedback and performance. For example, you may find your software choices are ineffective in practice or that clients who initially responded positively to the idea are making the transition more challenging.

If you find remote working to be a triumph, now is the time to make the full commitment.

The 15 most surprising flexible jobs, according to Flexjobs | Kathleen Lavine and Rebecca Troyer, Bizjournals.com

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Not the 9-to-5 grind, these flexible jobs may surprise you.

Listed by Boulder-based Flexjobs, these varied positions — which go far beyond general office work or data entry — could involve telecommuting, freelance gigs or part-time work.

Here are 15 of the most surprising flexible jobs:

  1. Senior Food Stylist. Responsible for styling food and kitchenware products for photo shoots.
  2. Music Researcher. Handles responsibilities including recording music performances, conducting in-person research in businesses, photographing locations, and completing detailed reports.
  3. Gameplay tester. Responsibilities include helping discover creative approaches to various game features, identifying bugs, creating & executing test cases for specified features, and communicating issues & risks.
  4. Medical illustrator. Develops editorial imagery required for new products.
  5. Senior voice recording transcriber. Transcribe 30 to 60 minute audio files into transcripts that are near verbatim, differentiation between interviewer and participants’ remarks.
  6. Animal behavior counselor. Handles tasks such as providing on-scene behavioral trauma documentation, conducting behavior evaluations, reviewing and editing forensic behavior reports, participating in media interviews, and other assigned duties.
  7. Archivist. Lead projects, convert data and work to engage audiences.
  8. Mammalogist. Develop survey and research projects, identify informational needs, communicate information, and assist land managers.
  9. Opioid program specialist. Assists with developing or revising contracts, grant applications, and/or state and federal reports.
  10. Investigator – Civil rights. Responsible for completing investigative and mediation activities.
  11. Oceanographer. Lead, analyze, interpret, portray and input technical data, prepare environmental impact statements, serve as program lead.
  12. Organic certification specialist. Performs technical reviews of crop, wild crop, livestock, or processor applications.
  13. Pig idea and policy officer and stakeholder coordinator. Manages and supports implementation initiatives and queries that arise from users.
  14. Role player, assessment practice. Conducts phone-based role-play exercises and rates participants at a virtual assessment center.
  15. Construction control representative (civil). Responsible for overseeing dam modifications and civil construction projects.

Flexjobs also maintains a list of 50 current “surprising” flexible jobs as well as a database of the 50 most surprising jobs based on 10 years of aggregated research. Here’s the full report.

How To Tune Out Distractions & Get Things Done With These 6 Simple Tricks | Caroline Burke, Elitedaily.com

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When you work in an office, there are plenty of distractions that can get in the way of you doing your literal job, from noisy co-workers, to blasting music, to that “open workspace” vibe, which basically invites everyone to come talk to you at your desk every five minutes. But even if you work from home, there are distractions you have to avoid there, too, like playing with your pet floof, or toggling over to Netflix for 10 minutes or so for a “quick” break.

Here are six quick tips for drowning out the daily noise of your life and getting sh*t done faster.

  1. Invest In Noise-Cancelling Headphones

Sometimes the easiest way to get rid of distractions is to literally block them out. Investing in a clutch pair of headphones that block out the external noise of your life doesn’t have to bankrupt you, either; there are plenty of noise-cancelling headphones under $100 for you to consider.

  1. Schedule A Work-From-Home Day When Things Get Really Hectic

Working from home ensures you can actually run your day the way you want to, without dealing with unexpected meetings or co-workers who drop by “for a second” just to talk. You probably won’t be able to work from home all the time, depending on what you do, but taking that day for yourself every once in a while can definitely help you get back on track with your productivity.

  1. Use Your Calendar To Block Out Time On Your Schedule

Even if it’s purely for the visual aspect of it all, blocking out time on your calendar could be enough to a) keep people at work from bothering you, and b) organize your time in a way that ensures you get everything done, distraction-free.

  1. Map Out Exactly What You Need To Do Before You Do It

Consider taking time each evening to write down a set of notes about what you need to get done the next day. That way, you won’t have to waste time scrolling through calendars or asking your co-workers what they need from you.

  1. Organize Your Workspace With A Minimalist Vibe

Unless your brain only works via a series of sticky notes, try keeping your desk as minimalist as possible, allowing you to move through your workday without feeling totally overwhelmed by the clutter. Or keep it totally messy, if that’s what makes you feel better! It’s all about finding the environment that makes you feel best as you work.

  1. Be Honest With Friends and Co-Workers

Although it might feel awkward to tell someone to go away, everyone understands the feeling of being overwhelmed by the amount of work you need to get done, and for that reason alone, it might be best to be totally honest with your co-workers and friends about needing that distraction-free time.

Consider telling them you need an especially quiet day to get through all of the bullets on your to-do list, or opting to work during lunch to take advantage of the quiet and taking your break when everyone else comes back.

Tips to manage remote employees | Chris Smith, Knowtechie.com

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Remote work and freelancing is not all guts and glory and can become quite stressful for people. While this is rarely the case, there are ways to fix these issues and improve the relationship between managers and remote employees. Let’s explore some strategies.

Optimize Your On-Boarding Process

With proper expectations in place, remote employees are equipped with the skills and knowledge they require to succeed at a job. Create goals and timelines for projects and run new remote employees through the ropes to see how well they handle it and how on time each task comes in.

Create a Unified Culture

With a unified company culture, you can immediately weed out the weeds who don’t fit into your organization and don’t believe in its mission.People are motivated to work for companies they feel are larger than themselves. Create a sense of pride and direction for each employee, regardless of their status, to motivate them to do more. Loyalty and community lead to leadership and increased collaboration.

Leverage the Right Telecommunication Tools

There are so many tools out there to keep up with remote employees and communicate in real-time. Skype is an obvious one, but Slack is another great alternative that many companies now leverage. 43% of the nation’s richest 100 companies use Slack. For companies that rely on remote crews, crew trackers and attendance management systems allow managers to keep track of employees by location and project status.

Communicate Emotion in Chats

When you can’t communicate in real time, try to keep communication light and fun. It may sound stupid, but use gifs and emojis to convey emotion to freelancers and remote workers to make them feel a part of the team. Be sure to give praise when earned through emojis and announcements on Slack.

Be Flexible, But Keep a Backbone

Finally, it’s important to set schedules and deadlines for remote workers to adhere to. But you mustn’t forget the purpose of remote work, which is the ability to complete assignments freely and on your own timeline. Offer remote workers the freedom they need to work a night shift busting out content instead on the 9-5 grind. Of course, don’t let that mean remote workers are too free to give you the work months behind because they finally got to it.

Remote Work Digest: March 20, 2018

The latest on all kinds of information, news, and resources that help you make working remotely better.

How To Become The Type Of Manager People *Actually* Like Working For | Erin Bunch, Wellandgood.com

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Some seriously successful boss babes weigh in on how to conquer the imposter syndrome most first-time managers experience and become the type of leader that your team (it’s your team now!) would be excited to work for.

Tips on how to successfully transition into a management role:

1. Avoid micromanaging
Stephanie Horbaczewski, founder and CEO of the Marketing Services Agency and Media Company StyleHaul, first and foremost calls out an all-too-familiar misstep she’s watched new managers make: micromanaging. “The most consistent misjudgment I see in managers is not recognizing when to have enough confidence in their teams to work autonomously to produce great results,” she says. To remedy this, she suggests allowing individuals to have more ownership and accountability for their own projects. “When team members grow, the company does, too,” she says.

2. Become “radically candid”
Communication, my boss babes say, is also key. “One of the biggest management challenges is [learning how to be] radically candid, or giving feedback that is direct, thoughtful, and ongoing,” says Katerina Schneider, founder of the buzzy supplement company Ritual. “I’m still learning how to do this, but the best mentors and leaders I’ve ever encountered are masters at helping their team constantly evolve and grow through feedback that is honest and caring.”

3. Tailor your management style to each person
It’s also important to recognize that cookie-cutter techniques may not be the most efficient way of dealing with individuals, says Sakara Life co-founder Danielle DuBoise. “Each person needs to be managed in their own unique way, and you have to adapt your communication styles accordingly,” she says. “This way of building a team is very effective because people feel seen and heard as individuals, rather than as worker bees.” Getting to know a person’s specific strengths and weaknesses will also, she says, help you to assign projects accordingly.

4. Teach, don’t tell
Meanwhile, Meg He, co-founder of Aday, posits that the most effective communication sometimes involves less talking and more doing. “Telling rather than teaching [is a big mistake I see new managers make],” she cautions. “This approach does not enable an employee’s growth.”

5. Allow others to be “smarter” than you
Whitney Tingle, co-founder of Sakara Life, agrees with this approach. “One of the biggest mistakes I see managers make is thinking they have all the answers instead of asking the right questions,” she says. “True leadership isn’t about having all the answers; it’s about surrounding yourself with amazing and intelligent people and making sure all that effort is aligned with the company’s mission.”

6. Start slow
Bandier founder Jennifer Bandier, meanwhile, cautions against a management mistake that can rankle a new team right off the bat. “New managers tend to come in and want to create immediate change; however, I believe that you should first learn about the existing processes and listen to your teammates and employees,” she says.

7. Celebrate success
In today’s fast-paced work environments, it can be tough to slow down enough to appreciate progress, Aday co-founder Nina Faulhaber says. She tells me that she loves to be “in the weeds” with her team, from creation to execution of a project or idea, but that sometimes she’ll move on too quickly once a project’s been completed. “This means I often forget to celebrate wins,” she says. “I’m so grateful when our team reminds us of successes and the moments we should cherish together.”

9 traits of successful programmers that kids can develop now| Mike Melnicki, Venturebeat.com

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Qualities like curiosity, perseverance, and empathy are critical and, frankly, harder to learn the older we get. If you want to equip your kids with the skills and traits they’ll need to make it as a software developer, start early and get them to go beyond the keyboard.

1. Focus
While there are lots of ways to foster focus in kids, I encourage parents to go the route of giving their child unstructured time to dive deep into whatever they enjoy doing. Let them understand what it feels like to be totally absorbed in something. Whether they’re shooting hoops or drawing, they’re building the muscle memory they need to see a task through to completion.

2. Collaboration
Making software is a team sport: It takes developers, designers, product managers, marketers, and customer support engineers. So what better way to learn how to work with others toward a common goal than by playing a team sport? Or if your kid isn’t interested in athletics, they can form a band, build a clubhouse with friends, or team up to work on a project. All of these collaborative activities teach kids how to divvy up the work, play their positions, and support each other.

3. Leadership
Providing opportunities to practice leadership at home can also lighten the load for parents. Find something your child can be in charge of: a flower bed, one day of your next family vacation, Grandma’s birthday gift, etc. It’s not about making them do it all themselves (delegating is an important skill, too!), it’s about giving them ownership of something. Let them make decisions about what gets done, and how.

4. Emotional Intelligence
Empathy is the key not only to creating software your customers love but to being a great teammate as well. Experts have written extensively about how to build empathy in kids, but I have a few favorites. The classic game of “what does that cloud look like?” introduces young kids to the idea that different people have different perspectives.

5. Curiosity
If you aren’t constantly learning and growing, your skills will atrophy and you’ll eventually be left behind. As with focus, unstructured time to explore an interest is a good way to foster curiosity. Better yet, parents can nurture their child’s curiosity by connecting them with books, activities, and documentaries on whatever subject they’re into. Bonus points for parents who demonstrate passionate curiosity about their own interests.

6. Growth mindset
Kids whose parents set an example by admitting what they don’t know (and inviting their child to come along and find the answer) have a leg up when it comes to developing a growth mindset. See also: kids whose parents take the time to explain complex concepts or systems to the best of their ability. Answering tough questions with “Well, that’s just the way it is” is expedient in the moment but does no good in the long run.

7. Writing
Very young kids can get a head start by telling you about what they did at school (and don’t hold back on the follow-up questions!). Parents of older kids can encourage journaling or writing short stories. When they’re ready, encourage them to write to companies whose products they use or to their representatives in government to advocate for things they are passionate about.

8. Storytelling
Asking kids to recount things that happened at school is a good way to foster this skill. So is making a short adventure movie with a smartphone for their friends – the more drama the better. As a bored teenager, I and my group of friends started organizing a show-and-tell event in the neighborhood where we’d tell a story about an object and why it was meaningful to us. It began with five attendees and grew to beyond 50 people on a monthly basis.

9. Teaching
Most kids love to show off what they know, so channeling that energy into teaching usually isn’t a hard sell. They can help younger siblings learn how to tie their shoes, fold clothes, braid hair, skateboard … whatever. Older kids can hone their teaching skills even futher by becoming peer tutors at school.

Learning and enrichment are the keys to future success, but burn-out is real. Heed the warnings of those child-athlete-gone-bad documentaries and encourage your kids to find their own path through early life and then send me their resumes in 10 years so I can hire them! A well-rounded childhood sets them up for a fulfilling career in software development, or wherever they ultimately choose to go.

Avoid Making These 7 Mistakes When Designing Your Home Office | Annie Pilon, Smallbiztrends.com

A home office can offer entrepreneurs a low-cost, convenient and comfortable place to run a business. But if it’s not designed well, it can also lead to plenty of distractions and loss of productivity.

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Blake Zalcberg is the president of OFM, a furniture manufacturer and distributor based in North Carolina. In addition to his design acumen, Zalcberg is also familiar with the importance of an effective home office due to the fact that a good portion of the OFM team works from home on a regular basis. So he’s familiar with a lot of the concepts that go into designing an effective workspace, along with some of the most common mistakes.

If you’re working to design your own home office, here are some missteps to avoid.

Designing Your Office as an Afterthought
Zalcberg says, “A lot of people just end up putting the office in that old formal living room that used to have plastic over the couches because it’s just not really used or they think they don’t need a dedicated office space at that time, even if they will in the future.”

Even if you don’t have a ton of space options for your office, try to choose or outline a space that will actually be conducive to good work, rather than just throwing a desk in the corner of the dining room.

Putting the Office Near Distractions
Distractions can be different for each worker. Some people can work with the TV on but get distracted if they see people walking down the street. So while it may not be possible to eliminate every potential distraction while working from home, think about the things that are most likely to derail your work and try to limit those as much as possible.

Failing to Soundproof your Office
No matter what your distraction levels might be, there’s value to having some level of soundproofing to your home office, whether that involves acoustic wall tiles or a solid wood door to shut out the rest of the house.

Zalcberg says, “Think about if you’re on a conference call. Do you want the person on the other line to hear the dog barking and doorbell ringing and kids running around, or do you want them to feel like you’re really focused on what they’re saying?”

Include Subpar Lighting
Poor lighting can also be a major hindrance to good work. If your office is in a room with minimal windows and you don’t have adequate overhead lighting, you’re likely to strain your eyes and get tired or worn out quickly. However, even if the only space you have is the basement, you can install bright LED bulbs in your overhead fixtures and then add table lamps to your space to make a big difference.

Forgetting About Comfort
Another source of distraction for some home office workers is the furniture. If you have an old desk and uncomfortable chair, it can make your office an unwelcoming space and even lead to back and neck problems. Instead, find an ergonomic chair that feels comfortable for you.

Failing to Plan for Avoiding Clutter
Once you outline the space to use and eliminate potential distractions, you then have to think about how to lay everything out effectively so that all of your items and documents have a set space. Think about your typical workday and the items you use most often to make sure that nothing will be left just floating around your desk or workspace.

Automatically Going with “Office Style”
According to Zalcberg, there’s been a major shift in home offices over the past several years. Before, offices in the home strongly resembled traditional offices, with similar furniture styles and generic office decor. But now, more entrepreneurs and professionals are taking the opportunity to get creative and make the office feel more like a part of the home. This doesn’t mean you should avoid generic office furniture. But you certainly don’t have to opt for this style just because you’re designing an office space.

The BEST lifehacks for a good night’s rest – including exercise and sex | Jeff Parsons, Mirror.co.uk

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According to The Sleep Council, nearly half of Brits are only getting about six hours of sleep a night. And an alarming four out of five people complain of disturbed or inadequate (or ‘toxic’)sleep.

Thankfully there are a range of techniques compiled by that can be used for a better night’s kip.

Here’s ten of the best from GPDQ, the UK’s first GP on-demand app:

1. Develop a sleep routine
Start developing a sleep routine a couple of hours before bed, to get your body and brain prepared for a restful night.

Firstly ensure that you go to bed at the same time every night, and as tempting as it may be to have a lie-in, it is also important to get up at the same time each morning.

Secondly, become a creature of habit, repeating the same bedtime routine every night to help to regulate your inbuilt body clock, (the circadian rhythm) and give your brain the cue it may need to know when it’s time to unwind and go to sleep.

2. Avoid white light before bed
Watching TV or using your computer or phone before bed may be considered a good way to relax before bed, but it can sometimes be detrimental. Namely because the bright light emitted, may act as an environmental cue to your body that it is wrongly day time, and therefore hinder any biological desire to fall asleep.

3. Take a warm bath
As well as the relaxation-factor it provides, research has shown that if you take a warm bath one to two hours before bed, the rise in temperature, followed by the drop-in temperature when you then enter a colder room induces sleep.

4. Listen to electronic music
A state of relaxation can be achieved in many ways including by reading, or listening to music. The influence of music in relaxation has becoming increasingly studied – most will listen to classical music or piano playlists; however an acclaimed DJ is encouraging people to turn to electronic music. DJ Tom Middleton, has created a sleep album called ‘Sleep Better’ designed to help Britons drift off, and it’s backed by science.

5. Reschedule your potential nightmare worries
If anxieties keep popping into your head, stopping you from falling asleep, acknowledge and accept them, but avoid feeding them with too much of your time. Rather than ruminating over these worries, write them down and pick them back up in the morning with a fresh head.

6. Learn relaxation techniques
Gentle relaxation exercises like simple yoga stretches, combined with steady breathing can reduce your blood pressure and heart rate to help you relax. Other practises such as mindfulness and meditation may be useful to get into a calming state.

7. Pamper yourself
Self-care can also be a big part of relaxation – pampering yourself in the evening with soothing oils or body lotion can make starting a bedtime routine an enjoyable process.

8. Exercise regularly
Exercising is an important part of our physical and mental health, and is a good way to manage stress and anxiety through endorphin release.

We also know that exercising in the day can improve sleep quality, however if you’re having difficulty sleeping and considering hitting the gym a couple times a week to help catch some Zs, just keep in mind that you need to make exercise a more frequent activity for a prolonged period before you begin to see tangible results.

9. Sex will make you sleepy
This is thought to be due to the production of oxytocin, a hormone that will counteract the stress hormone cortisol, allowing you to feel more relaxed and transition nicely into sleep.

According to nhs.uk: “Unlike most vigorous physical activity, sex makes us sleepy. This has evolved in humans over thousands of years.”

10. Optimise your diet
In general, avoiding eating heavy meals before bed and reducing caffeine intake (ensuring none is consumed for at least 6 hours before bed) is likely to help.
We also know that whilst alcohol is likely to send you off to sleep, it is also likely to result in poor quality sleep, waking you up several times through the night.

What experts say:

“The most important myth of sleep is the 8-hour rule,” said Nick Littlehales a sport sleep coach that recently partnered with Braun UK. to help people lower their blood pressure.

“If you tap it in your browser you’ll realise that when that lightbulb was invented, we always slept in a polyphasic way. This means to sleep in shorter periods more often. People worry about sleep and try to do it all at night for 8 hours or more, which is really difficult,” he added.

“In sport we use a polyphasic approach where you sleep in shorter periods more often, by using naps at midday and early evening. We should aim to change our perspective of sleep and view it as recovery in 24 hours, instead of recovery eight hours at night.”